We are seeking a proactive and enthusiastic Administrative Executive to join our dynamic team. An administrative executive is a supportive role in the office. It includes taking over and executing assigned administrative and coordination tasks on behalf of different departments to ensure smooth daily operations.
Responsibilities cover office and facilities administration, vendor coordination, records and document management, employee onboarding assistance, internal communications, and compliance with company policies and procedures. In addition to the primary responsibilities, the Administrative Executive is required to provide active support to all business units through close cross-departmental cooperation.
Through continuous cross-departmental cooperation with Sourcing, Quality, Order Control, Finance, IT, and Management, the Administrative Executive acts as a central coordination point, ensures timely information exchange, follows up on delegated tasks, and supports the effective execution of shared and independent responsibilities. The Administrative Executive will report to the Head of Admin & Services.
Key Responsibilities
Coordination and Communication:
Provide support to the company management and other business units (Sourcing, Quality, Order Control Department and Administration)
Maintain supplier data & product data under review from the category/product manager.
Provide full spectrum of secretarial and administrative support to the company (includes minutes, reports & confidential documents)
Perform ad-hoc duties.
Provide timely and accurate reports to Managing Director and Admin Lead.
Skills and Qualifications
Education & experience
Bachelor's degree in business administration, management, or related field.
2 years of experience in Administration / Secretary / Personal Assistant / Project Management. Freshers can apply, too.
General skills
Well-organized, detail-minded, excellent time management and analytical skills.
Excellent communication skills in English and Cantonese Chinese are necessary (written and verbal).
Proficient with computer technology and knowledge of most common software (MS Office, Teams, Zoom, Web-Applications)
Experience in small and medium-sized office, involves multitasking in administrative and office support, is a must.
The ability to be diplomatic, reliable and trustworthy, a willingness for career development would be helpful.
Ability to ensure the efficient day-to-day operation of the office.
Personal Attributes
Cultural Awareness: Understanding various European customers, as well as different Asian cultures.
Integrity: Following the Company Code of Conduct without limitations and upholds ethical standards.
Self-motivated: works independently on projects.
Benefits
At Teal Goal, we provide our employees with a range of benefits reflecting the importance we place on the well-being of our staff. Benefits include:
International and flexible working arrangements that include a flexible workplace and flexible working time.
13th month salary at the end of the year (pro rata)
Generous leave allowance, such as compensation and annual leave, as well as one-day birthday leave.
Medical insurance.
Employment type: Full-time.
Our application process
Submit Your Application: Complete the application by following the steps mentioned below. We encourage candidates to familiarize themselves with our company and products by visiting our website or LinkedIn page before applying.
Preliminary Selection: After an initial review, we will email preferred candidates with additional questions regarding their skills and background. This step helps us better understand each candidate and ensures a good fit with our team.
Interviews: Selected candidates will participate in a three-stage interview process. The first interview will be a in person interview with the responsible Manager, and the second and third will be held with the Managing Director and the European Management.
How to apply
Please send us your updated CV by email to apply for the vacancy with the subject “Administrative Executive”. Please send your email to application@tealgoal.ltd