We are seeking a proactive and enthusiastic Executive in our administration department to join our dynamic team. The executive is a supportive role in the office. It includes taking over and executing assigned operational, analytics, administrative and coordination tasks on behalf of different departments to ensure smooth daily operations.
Responsibilities cover office and facilities administration, vendor coordination, records and document management, making reports, employee onboarding assistance, internal communications, and compliance with company policies and procedures. In addition to the primary responsibilities, the Administrative Executive is required to provide active support to all business units through close cross-departmental cooperation.
Through continuous cross-departmental cooperation with Sourcing, Quality, Order Control, Finance, IT, and Management, the Executive acts as a central coordination point, ensures timely information exchange, follows up on delegated tasks, and supports the effective execution of shared and independent responsibilities. The Executive will report to the Head of Admin & Services.
Expectations and Key Responsibilities
Sales reporting and analysis, including strong Excel skills (pivot tables, data visualization)
Revenue tracking and basic accounting understanding
Experience in commercial or procurement teams to support cross-functional Category Management execution
Understanding of commercial and retail business context
Market analysis and preparation of comprehensive operational reports
Event coordination and travel arrangements
Payroll support, including allowances and benefits administration
Documentation, training coordination, and internal communication materials
Performance metrics tracking and reporting
Presentation preparation and coordination
Skills and Qualifications
Education & experience
Bachelor's degree in business administration, management, or related field or higher.
2-5 years of experience in Administration /Operations / Office Management/ Project Management.
General skills
Well-organized, detail-minded, excellent time management and analytical skills.
Excellent communication skills in English and Cantonese Chinese are necessary (written and verbal).
Proficient with computer technology and knowledge of most common software (MS Office, Teams, Zoom, Web-Applications)
Experience in small and medium-sized office, involves multitasking in administrative and office support, is a must.
The ability to be diplomatic, reliable and trustworthy, a willingness for career development would be helpful.
Ability to ensure the efficient day-to-day operation of the office.
Personal Attributes
Cultural Awareness: Understanding various European customers, as well as different Asian cultures.
Integrity: Following the Company Code of Conduct without limitations and upholds ethical standards.
Self-motivated: works independently on projects.
Benefits
At Teal Goal, we provide our employees with a range of benefits reflecting the importance we place on the well-being of our staff. Benefits include:
International and flexible working arrangements that include a flexible workplace and flexible working time.
13th month salary at the end of the year (pro rata)
Generous leave allowance, such as compensation and annual leave, as well as one-day birthday leave.
Medical insurance.
Employment type: Full-time.
Our application process
Submit Your Application: Complete the application by following the steps mentioned below. We encourage candidates to familiarize themselves with our company and products by visiting our website or LinkedIn page before applying.
Preliminary Selection: After an initial review, we will email preferred candidates with additional questions regarding their skills and background. This step helps us better understand each candidate and ensures a good fit with our team.
Interviews: Selected candidates will participate in a three-stage interview process. The first interview will be a in person interview with the responsible Manager, and the second and third will be held with the Managing Director and the European Management.
How to apply
Please send us your updated CV by email to apply for the vacancy with the subject “Administrative Executive”. Please send your email to application@tealgoal.ltd